# Notice Replies Now Export Cleanly to PDF and DOCX

> Fixed exports so headings, numbered paragraphs, and spacing in a notice reply survive intact in both PDF and DOCX.

Fixed · 6 June 2026

## What changed

Exporting a notice reply was supposed to be the final step before sending. In practice it had become the second-to-last step, because the exported PDF or DOCX often needed formatting repairs before it could be used. Headings came through as plain unstyled text, numbered paragraphs dropped their numbers or restarted at arbitrary points, and paragraph spacing was inconsistent between the two file formats. The content of the reply was correct, but the document needed cleanup before it could go out.

We fixed the export pipeline so the structure you see on screen is the structure you receive in the file. Headings are exported as headings, numbered paragraphs keep their sequence throughout the whole document, and spacing is consistent in both PDF and DOCX. The exported file is now the finished reply, ready to send or sign.

## How to use it

1. Write and refine your reply in the Notices workspace, including any rounds of AI refinement or manual edits.
2. When the reply is final, export it to PDF or DOCX using the export option.
3. Open the exported file and check the formatting against what you see on screen — headings styled correctly, numbered paragraphs in sequence, spacing consistent throughout.
4. Send, print, or affix your signature directly, or make letterhead adjustments to the DOCX before doing so.

If you previously exported a reply and the file had formatting problems, export it again. The fix applies to any reply exported going forward.

## Why it matters

A reply to a legal notice is a formal document. Its structure — numbered paragraphs, clear headings, consistent spacing — is part of how it reads as a professional response. A document that looks reformatted or assembled can undermine the impression you want it to make, regardless of how well the substance is argued.

More practically, rebuilding formatting after every export is slow and error-prone. Under a reply deadline, the time spent reconstructing paragraph numbering and fixing headings is time not available for reviewing the substance. The export should be the final step, not the trigger for a formatting session. Making the export faithful to the on-screen reply means you send or print exactly what Niyam produced, without additional work.

For teams where a legal secretary or junior handles the formatting pass after the advocate or counsel drafts the reply, this change removes that pass entirely for standard exports.

## Good to know

- Both PDF and DOCX carry the same structure, so you can choose the format that suits how you are delivering the reply without one looking different from the other.
- DOCX exports remain fully editable. You can open the file, adjust margins, or add your firm's letterhead block, and the numbered-paragraph structure and headings remain intact through those edits.
- The fix covers replies that went through multiple rounds of AI refinement or manual editing. Even a heavily revised reply exports cleanly.
- If your reply includes a verification or affidavit block at the end, that block is preserved in position and styled consistently with the rest of the document.
- If you encounter a formatting edge case that still does not carry through — an unusual nested list or a deeply indented paragraph — the on-screen reply remains the source of truth and can be copied directly as a fallback while we investigate.

https://niyam.ai/changelog/notices-export-formatting-fix